Print this page (File → Print) and score each item on evidence, not impression. Use G (green, meets best practice), Y (yellow, partial), or R (red, missing). Total the reds by domain to rank what to fix first.
1. Strategy & criticality
Audit question
G / Y / R
Note
Assets are ranked by criticality
Maintenance strategy is set per criticality (run-to-fail, PM, PdM)
A written maintenance plan exists and is current
2. Planning & scheduling
Audit question
G / Y / R
Note
Work is planned (parts, labor, steps) before it is scheduled
A weekly schedule is built and schedule compliance is measured (>90%)
Planned work is 85%+ of hours; reactive is under ~15%
Ready backlog is known and held near 2–4 crew-weeks
3. Preventive & predictive
Audit question
G / Y / R
Note
PMs exist for critical assets and completion is >90% on time
PMs are reviewed for effectiveness, not just completion
Condition-based or predictive methods are used on critical assets
4. Work order process
Audit question
G / Y / R
Note
Every job flows through a work order
Work orders capture reason, parts, labor, and a close-out
Failure codes are captured and actually used
5. MRO & spare parts
Audit question
G / Y / R
Note
Critical spares are identified and stocked
Storeroom is organized, labeled, and accurate
Parts usage is linked to work orders and assets
6. CMMS & data
Audit question
G / Y / R
Note
A CMMS is in use and the asset hierarchy is complete
Data is clean, current, and trusted by the team
History is complete enough to analyze recurring failures
KPIs are reviewed on a regular cadence and drive action
8. Skills & safety
Audit question
G / Y / R
Note
Technicians are trained and a skills matrix exists
Lockout/tagout and permits are built into maintenance work
Precision practices (alignment, balancing, lubrication) are standard
Tally the reds by domain, rank the domains worst-first, and start with planning and scheduling if it scores low, it unlocks most of the others. For the full method, see the maintenance program audit guide.
